PB Durham Cycle 1 Project Implementation

Project implementation is the fourth and final phase in the PB Durham process. This past May over 10,000 members of the Durham community voted on 18 projects to fund using the $2.4 million dollars allocated by City Council to improve their neighborhoods through the implementation of capital and programmatic projects. The Citizen's Capital Improvement Panel (CCIP) is responsible for overseeing the implementation of participatory budgeting projects; a subcommittee of the PB Steering Committee serves on the CCIP committee.

 

Below is a "stoplight" report that provides a status update on each of the winning projects.

January PB projects "stoplight" report:

 

 

Participatory Budget

Financial Summary

Project Status

Authorized Budget

Expenditures/ Encumbrances

Available Balance

Latest Project Status Reports

Stoplight

$56,650.00  

$0.00  

$56,650.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 0%
Major Activities This Period:
  Community Development Department has submitted the Ramps contract with Durham Habitat for Humanity Inc. into Onbase for Ward 1, 2 & 3 The contract has been through work session and set for approval on January 21, 2020.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

$56,650.00  

$0.00  

$56,650.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 50%
Major Activities This Period:
  Community Development Department has submitted the Ramps contract with Durham Habitat for Humanity Inc. into Onbase for Ward 1, 2 & 3 The contract has been through work session and set for approval on January 21, 2020.
Expected Date of Substantial Completion:  (qtr/year) 2/2014

Green
  

$56,650.00  

$0.00  

$56,650.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 50%
Major Activities This Period:
  Community Development Department has submitted the Ramps contract with Durham Habitat for Humanity Inc. into Onbase for Ward 1, 2 & 3 The contract has been through work session and set for approval on January 21, 2020.
Expected Date of Substantial Completion:  (qtr/year) 2/2014

Green
  

$79,310.00  

$0.00  

$79,310.00  

(Jan/05/2020)
Project Phase: Design
Percent of Current Phase Complete: 0%
Major Activities This Period:
  Public meeting with community to hold a public design meeting and play equipment selection Saturday 1/18/20. This meeting has been delayed due to non-responsive primary delegate (missed meeting, emails). DPR contacted alternate delegate to develop meeting.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

$124,630.00  

$0.00  

$124,630.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 50%
Major Activities This Period:
  Meeting with community contacts the week of 9/30 to discuss the project and timeline for Belmont playground project. Parks and Recreation will develop a timeline with the community and my construction staff. One-year turnaround is still achievable.  DPR has met with delegates twice on site to plan project and public input meeting. The delegates are setting the meeting date for early February.
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$0.00  

$0.00  

$0.00  

(Jan/10/2020)
Project Phase: Design
Percent of Current Phase Complete: 95%
Major Activities This Period:
  The bus stop pads have been designed by Kimley-Horn and were provided to the roadway widening contractor in early January. The shelters will be installed by a GoDurham contractor once the roadway widening is complete.
Expected Date of Substantial Completion:  (qtr/year) 1/2020

Green
  

$395,757.00  

$0.00  

$395,757.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The locations have been identified and given to General Services to prepare the designs using on-call design contracts. A meeting has been scheduled for mid-January with the PB and design team to review options for the shelter design.
Expected Date of Substantial Completion:  (qtr/year) 1/2020

Green
  

$57,783.00  

$0.00  

$57,783.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 75%
Major Activities This Period:
  Contract (inter local agreement) and project scope is drafted. City Council approval scheduled for January 2020. Bidding scheduled to begin after Council approval and be completed by June 30, 2020.
Expected Date of Substantial Completion:  (qtr/year) 1/2020

Green
  

$113,300.00  

$0.00  

$113,300.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 75%
Major Activities This Period:
  Contract (inter local agreement) and project scope is drafted. City Council approval scheduled for January 2020. Bidding scheduled to begin after Council approval and be completed by June 30, 2020.
Expected Date of Substantial Completion:  (qtr/year) 1/2020

Green
  

$96,168.00  

$0.00  

$96,168.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 15%
Major Activities This Period:
  A non-City agency grant contract and exhibits were drafted and sent to El Futuro and are pending approval by the PB committee to proceed with the outlined approach for reimbursement.
Expected Date of Substantial Completion:  (qtr/year) 3/2021

Green
  

$89,702.00  

$0.00  

$89,702.00  

(Jan/07/2020)
Project Phase: Planning
Percent of Current Phase Complete: 25%
Major Activities This Period:
  The Hayti Heritage Center representatives, General Services staff, and PB staff met on 12/4 to discuss PB project. Hayti Heritage reps shared with city staff that they would like to install vertical banners on their building, and wayfinding signs directing individuals to historic areas like Hayti. In addition, the design and placement of historical markers for eight historic neighborhoods were discussed. PB staff followed up with Hayti Center reps regarding procurement specifications for banner design and installation via email. Next steps: - Coordinate with community members and Transportation Department on historical marker placement and community engagement efforts. - Review quotes for banner design and installation for phase 1 of project. - Review design specifications for designated historic districts. This is projected to be a two year project.
Expected Date of Substantial Completion:  (qtr/year) 3/2020

Green
  

$113,300.00  

$0.00  

$113,300.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 10%
Major Activities This Period:
  Staff awaiting decision from LGBTQ Center regarding status of the Center's relocation. Staff has drafted an approach for reimbursement and is awaiting direction from PB Committee.
Expected Date of Substantial Completion:  (qtr/year) 4/2021

Green
  

$588,647.00  

$0.00  

$588,647.00  

(Jan/10/2020)
Project Phase: Other
Percent of Current Phase Complete: 0%
Major Activities This Period:
  This is the major project that supports funding of the FY20 awarded PB projects. As new projects are set up this individual projects will be reduced. individual project status' can be found by project title and/or ward assignment.
Expected Date of Substantial Completion:  (qtr/year) 4/2020

Green
   Master Project for all FY20 PB funded projects.

$99,121.00  

$0.00  

$99,121.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 100%
Major Activities This Period:
  8/16/19: Technology Solutions and PB staff met with the Executive Director of eMerging Entrepreneurs, on 8/14/19 to discuss project budget and scope. As part of the agreement, eMerging Entrepreneurs will partner with three nonprofit organizations (Emily K Center, and Partners for Youth Opportunity) to host STEM and Entrepreneurship classes. All locations are in Ward 1 and the goal is to recruit kids from underserved neighborhoods. The first draft of the grant agreement was reviewed by the City Attorney's Office and feedback was provided to staff. City Council approved the grant agreement during the December 19th City Council Meeting and funds are scheduled to be disbursed 1/20. This is projected to be a two year project.
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$67,980.00  

$54,407.00  

$13,573.00  

(Jan/13/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 55%
Major Activities This Period:
  We have completed the installation of 917 trees of the scheduled 1,500. We anticipate completion by the end of March 2020.
Expected Date of Substantial Completion:  (qtr/year) 1/2020

Green
  

$134,784.00  

$0.00  

$134,784.00  

(Jan/10/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 40%
Major Activities This Period:
  Created a contract and submitted it as an Agenda Item for City Councils review to propose that it be approved and the City Manager be authorized to execute the contract. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors: Northern High School= 11 projectors Lucas Middle School= 10 projectors Carrington Middle School= 11 projectors Brogden Middle School= 11 projectors Neal Middle School= 11
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$134,784.00  

$0.00  

$134,784.00  

(Jan/10/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 40%
Major Activities This Period:
  Created a contract and submitted it as an Agenda Item for City Councils review to propose that it be approved and the City Manager be authorized to execute the contract. Based upon the DPS' replacement list, Ward 2 schools would be receiving 54 replacement projectors: Hillside High School= 15 Southern High School= 13 projectors Lowes Grove Magnet Middle School= 13 projectors Shepard Middle School= 13 projectors
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$134,784.00  

$0.00  

$134,784.00  

(Jan/10/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 40%
Major Activities This Period:
  Created a contract and submitted it as an Agenda Item for City Councils review to propose that it be approved and the City Manager be authorized to execute the contract. Based upon the DPS' replacement list, Ward 3 schools would be receiving 54 replacement projectors: Jordan High School= 14 projectors Githens Middle School= 13 projectors Lakewood Montessori Middle School= 14 projectors Rogers-Herr Middle School= 13 projectors
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$0.00  

$0.00  

$0.00  

(Jan/10/2020)
Project Phase: Planning
Percent of Current Phase Complete: 95%
Major Activities This Period:
  8/16/19: Technology Solution and PB staff met with the Executive Director of the Life Center of Durham to discuss project budget and scope. The Life Center will be providing STEM programming at Yates Baptist Church. A grant agreement is currently being drafting and will be shared with the City Attorney's Office. This agreement is in the process of being finalized 1/20 and submitted in the agenda cycle for March. PB staff is currently working with Risk in determining the insurance for STEM equipment. This is projected to be a two year project.
Expected Date of Substantial Completion:  (qtr/year) 2/2020

Green
  

$2,400,000.00

$54,407.00

$2,345,593.00

 



For questions about project implementation contact Budget Engagement Manager: Andrew Holland, Andrew.Holland@durhamnc.gov. 

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  • Robin Baker
    published this page 2019-12-20 13:18:03 -0500