PB Durham Cycle 1 Project Implementation

Project implementation is the fourth and final phase in the PB Durham process. This past May over 10,000 members of the Durham community voted on 18 projects to fund using the $2.4 million dollars allocated by City Council to improve their neighborhoods through the implementation of capital and programmatic projects. The Citizen's Capital Improvement Panel (CCIP) is responsible for overseeing the implementation of participatory budgeting projects; a subcommittee of the PB Steering Committee serves on the CCIP committee.

 

Below is a "stoplight" report that provides a status update on each of the winning projects.

December 2019 PB projects "stoplight" report:

 

 

Participatory Budget
Projects Financial Summary Project Status
Project Title Authorized Budget Expenditures/ Encumbrances Available Balance Latest Project Status Reports Stoplight
Accessible Ramps (Habitat for Humanity)- Ward 1 $56,650.00   $0.00   $56,650.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  Habitat for Humanity has provided PB Staff and Community Development staff with the project scope for the ramps project. As part of this project, Habitat plans to install 35-40 ramps over a two year period. Habitat plans to purchase and assemble aluminum ramps, with a projected cost of $4,000 per project. The goal is to assemble and install six ramps per quarter.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Other Comments:  
  Kevin Easter is serving as the Project Manager  
Accessible Ramps (Habitat for Humanity)- Ward 2 $56,650.00   $0.00   $56,650.00   (Nov/01/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  Habitat for Humanity has provided PB Staff and Community Development staff with the project scope for the ramps project. As part of this project, Habitat plans to install 35-40 ramps over a two year period. Habitat plans to purchase and assemble aluminum ramps, with a projected cost of $4,000 per project. The goal is to assemble and install six ramps per quarter.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Other Comments:  
  Kevin Easter will serve as the project manager  
Accessible Ramps (Habitat for Humanity)- Ward 3 $56,650.00   $0.00   $56,650.00   (Nov/01/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  Habitat for Humanity has provided PB Staff and Community Development staff with the project scope for the ramps project. As part of this project, Habitat plans to install 35-40 ramps over a two year period. Habitat plans to purchase and assemble aluminum ramps, with a projected cost of $4,000 per project. The goal is to assemble and install six ramps per quarter.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Other Comments:  
  Kevin Easter will serve as the project manager.  
ADA Equipment for Drew-Granby Park $79,310.00   $0.00   $79,310.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  Meeting with community contacts the week of 9/30/19 to discuss the project and timeline for Belmont playground project. Parks and Recreation will develop a timeline with the community and my construction staff. One year turnaround is still achievable as of 9/30/19.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Belmont Park Improvements $124,630.00   $0.00   $124,630.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  Meeting with community contacts the week of 9/30 to discuss the project and timeline for Belmont playground project. Parks and Recreation will develop a timeline with the community and my construction staff. One year turnaround is still achievable as of 9/30/19.   
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Bus Shelters on Fayetteville Street $0.00   $0.00   $0.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 75%  
Major Activities This Period:  
  Four shelters have been identified for potential sites for bus shelters. Three out of the four bus shelters would be part of the Fayetteville Road widening project (ST-264). The locations include Southbound Fayetteville Road just north of MLK, Northbound Fayetteville Road just north of MLK, and Westbound Riddle Road between ATT crossing and Fayetteville Road. PW will reach out to the ST-264 contractor to determine if the three locations had sufficient right of way to add the additional concrete pads for the shelters. The fourth shelter at Crooked Creek is already part of a GoTriangle project that should be executed in a few days. Once the concrete is in place, Transportation has an on call contract to actually construct the shelters. Since the Fayetteville Road project should finish up next summer (2020), this portion of the PB project should be completed well within the 2 year window for construction of PB projects.  
Expected Date of Substantial Completion:  (qtr/year) 4/2020  
Bus Shelters w/ reclaimed art & solar panels $395,757.00   $0.00   $395,757.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 50%  
Major Activities This Period:  
  General Services and Transportation have identified potential bus shelter locations. Proposed Locations: Ward 1 - Fayetteville Street at Piedmont - Liberty Street at Elizabeth - E. Main Street at Angier - Duke St. at Jackson St. Ward 2 - 55 at 54 - 54 at Alston (WB) - Fayetteville Street at Burlington Ave (NB - Fayetteville Street at Cook Road (SB) Ward 3 - Chapel Hill at Bivins St. (EB) - Hillsborough Road. at Neal Rd (WB) - Shannon Road at University Drive - Guess Rd. at Duke Homestead Next Steps: - Transportation will meet with GoTriangle discuss bus shelters - General Services & Transportation will review ROW for proposed locations - General Services will send letter for request of interests to external agencies - General Services will send weekly updates to PB staff  
Expected Date of Substantial Completion:  (qtr/year) 3/2020  
DHA Lighting & Security Cameras (Ward 2) $57,783.00   $0.00   $57,783.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 75%  
Major Activities This Period:  
  PB staff and GS met with DHA representatives to discuss project scope and contract (interlocal agreement). Contract (interlocal local agreement) and project scope is currently being drafted. Once contracted, work will be complete within the first year.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
DHA Lighting & Security Cameras (Ward 3) $113,300.00   $0.00   $113,300.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 75%  
Major Activities This Period:  
  PB Staff and GS met with DHA representatives to discuss project scope and contract (interlocal agreement). Contract and project scope is currently being drafted. Once contracted, work will be complete within the first year.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
El Futuro $96,168.00   $0.00   $96,168.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 10%  
Major Activities This Period:  
  8/15/19 PB staff and General Services met with El Futuro representatives to discuss project scope and contract. 8/20/19 General Services met with City Attorney's office to review ADF example contract and exhibits. 8/22/19 General Services sent email to El Futuro reps that outlined deliverables to initiate project. Henri explained the "non-city agency" contract and requested: Sharing FY20 Operational Budget for this year and beyond-including expenditures slated for future. The needed exhibits would also include The Program Scope, Deliverable reporting form with City earmarked expenditures. General Services also explained the need to have an accounting mechanism to document expenditures. 9/10/19 El Futuro shared progress documents for review and HP will draft contract and exhibits for CA's office review.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Historic Monuments (Fayetteville Street) $89,702.00   $0.00   $89,702.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 25%  
Major Activities This Period:  
  The Hayti Heritage Center reps, General Services staff, PB staff met 9/6 to discuss PB project. Hayti Heritage reps shared with city staff that they would like to install vertical banners on their building, and wayfinding signs directing individuals to historic areas like Hayti. It was also discussed at the meeting the need to install welcoming signs for the eight historic neighborhoods. Next steps: - Retrieve cost estimates for the vertical banners. - Acquire historic district map displaying the eight neighborhoods and determine if the neighborhoods are in the historic overlay - Retrieve information regarding the City of Durham's wayfinding project. A follow up meeting will be held at the end of October. This is projected to be a two year project.  
Expected Date of Substantial Completion:  (qtr/year) 3/2020  
LGBTQ Youth Center $113,300.00   $0.00   $113,300.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 0%  
Major Activities This Period:  
  8/21/19 General Services met with LGBTQ representatives to discuss project scope and contract. 8/20/19 Henri met with City Attorney's office to review ADF example contract and exhibits. 8/22/19 General Services sent email to LGBTQ reps that outlined deliverables to initiate project. Henri explained the "non-city agency" contract and requested: Sharing FY20 Operational Budget for this year and beyond-including expenditures slated for future. The needed exhibits would also include The Program Scope, Deliverable reporting form with City earmarked expenditures. General Services also explained the need to have an accounting mechanism to document expenditures. 9/16/19 Henri spoke with LGBTQ by phone and Helena shared they are investigating new spaces.  
Expected Date of Substantial Completion:  (qtr/year) 2/2021  
Participatory Budgeting Projects $992,999.00   $0.00   $992,999.00   (Oct/17/2019) Green
Project Phase: Other    Master Project for all FY20 PB funded projects.
Percent of Current Phase Complete: 0%  
Major Activities This Period:  
  This is the major project that supports funding of the FY20 awarded PB projects. As new projects are set up this individual projects will be reduced. individual project status' can be found by project title and/or ward assignment.  
Expected Date of Substantial Completion:  (qtr/year) 4/2020  
STEM & Entrepreneurship Program $99,121.00   $0.00   $99,121.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 75%  
Major Activities This Period:  
  8/16/19: Technology Solutions and PB staff met with the Executive Director of eMerging Entrepreneurs, on 8/14/19 to discuss project budget and scope. As part of the agreement, eMerging Entrepreneurs will partner with three non profit organizations (Emily K Center, and Partners for Youth Opportunity) to host STEM and Entrepreneurship classess. All locations are in Ward 1 and the goal is to recruit kids from underserved neighborhoods. The first draft of the grant agreement was reviewed by the City Attorney's Office and feedback was provided to staff. This is projected to be a two year project.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Street Trees $67,980.00   $54,407.00   $13,573.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 100%  
Major Activities This Period:  
  General Services Urban Forestry will use PB to purchase approximately 1,500 street trees and street tree diapers for all trees purchased trees in the aforementioned neighborhoods. The purpose of the street diapers is to retain water in case of occasional dry periods. PB funding has already been transferred to GS to purchase several of the trees and street tree diapers. Urban Forestry has made it a goal to have all street trees planted by March 2020.  
Expected Date of Substantial Completion:  (qtr/year) 1/2020  
Technology for Durham Public Schools- Ward 1 $0.00   $0.00   $0.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 90%  
Major Activities This Period:  
  DPS provided a replacement list of school projectors for middle and high schools. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors: Northern High School= 11 projectors Lucas Middle School= 10 projectors Carrington Middle School= 11 projectors Brogden Middle School= 11 projectors Neal Middle School= 11  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Technology for Durham Public Schools- Ward 2 $0.00   $0.00   $0.00   (Nov/01/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 90%  
Major Activities This Period:  
  DPS provided a replacement list of school projectors for middle and high schools. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors: Hillside High School= 15 Southern High School= 13 projectors Lowes Grove Magnet Middle School= 13 projectors Shepard Middle School= 13 projectors  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
Technology for Durham Public Schools- Ward 3 $0.00   $0.00   $0.00   (Nov/01/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 90%  
Major Activities This Period:  
  DPS provided a replacement list of school projectors for middle and high schools. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors: Jordan High School= 14 projectors Githens Middle School= 13 projectors Lakewood Montessori Middle School= 14 projectors Rogers-Herr Middle School= 13 projectors  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  
The Life Center of Durham $0.00   $0.00   $0.00   (Oct/09/2019) Green
Project Phase: Planning   
Percent of Current Phase Complete: 75%  
Major Activities This Period:  
  8/16/19: Technology Solution and PB staff met with the Executive Director of the Life Center of Durham to discuss project budget and scope. The Life Center will be providing STEM programming at Yates Baptist Church. A grant agreement is currently being drafting and will be shared with the City Attorney's Office. This is projected to be a two year project.  
Expected Date of Substantial Completion:  (qtr/year) 2/2020  

For specific questions about project implementation contact Budget Engagement Manager: Andrew Holland, Andrew.Holland@durhamnc.gov. 

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  • Robin Baker
    published this page 2019-12-20 13:18:03 -0500