PB Durham Cycle 1 Project Implementation

Project implementation is the fourth and final phase in the PB Durham process. This past May over 10,000 members of the Durham community voted on 18 projects to fund using the $2.4 million dollars allocated by City Council to improve their neighborhoods through the implementation of capital and programmatic projects. The Citizen's Capital Improvement Panel (CCIP) is responsible for overseeing the implementation of participatory budgeting projects; a subcommittee of the PB Steering Committee serves on the CCIP committee.
Below is a "stoplight" report that provides a status update on each of the winning projects. 

 

Participatory Budget - Projects Listing
September 30, 2020 Quarterly Report
FY 2021 -- First Quarter

 

Participatory Budget

Projects

Financial Summary

Project Status

Project Title

Authorized Budget

Expenditures/ Encumbrances

Available Balance

Latest Project Status Reports

Stoplight

Accessible Ramps (Habitat for Humanity)- Ward 1

$56,650.00  

$56,650.00  

$0.00  

(Oct/08/2020)
Project Phase: Other
Percent of Current Phase Complete: 0%
Major Activities This Period:
  Habitat for Humanity estimates completing six ramps over the next quarter. Program outreach and promotion efforts have increased the applications submitted to the program. One ramp is under contract Beyond the one ramp under contract, there are 3 more planned (assessed and measured) and 2 that require assessments.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

Accessible Ramps (Habitat for Humanity)- Ward 2

$56,650.00  

$56,650.00  

$0.00  

(Oct/08/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 0%
Major Activities This Period:
  Habitat for Humanity estimates completing six ramps over the next quarter. Program outreach and promotion efforts have increased the applications submitted to the program. One ramp is under contract Beyond the one ramp under contract, there are 3 more planned (assessed and measured) and 2 that require assessments.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

Accessible Ramps (Habitat for Humanity)- Ward 3

$56,650.00  

$56,650.00  

$0.00  

(Oct/08/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 0%
Major Activities This Period:
  Habitat for Humanity estimates completing six ramps over the next quarter. Program outreach and promotion efforts have increased the applications submitted to the program. One ramp is under contract Beyond the one ramp under contract, there are 3 more planned (assessed and measured) and 2 that require assessments.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

ADA Equipment for Drew-Granby Park

$79,310.00  

$65,483.00  

$13,827.00  

(Oct/09/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 95%
Major Activities This Period:
  Installation of equipment and drainage. DPR will add safety surfacing, planting, picnic tables and additional equipment.
Expected Date of Substantial Completion:  (qtr/year) 2/2014
Other Comments:
  DPR is continuing to work with the community on final budget closeout. This project should be completed this month.

Green
  

Belmont Park Improvements

$124,630.00  

$93.00  

$124,537.00  

(Oct/09/2020)
Project Phase: Other
Percent of Current Phase Complete: 0%
Major Activities This Period:
  DPR met with community to approve final design. DPR released bid for contractors for major scope items.
Expected Date of Substantial Completion:  (qtr/year) unknown
Other Comments:
  DPR expects to complete the project this winter and put out a final bid for sculpture.

Green
   Held community meeting to gather input on PB delegates proposal. Working with delegates to put together a bid package to hire designer.

Bus Shelters on Fayetteville Street

$0.00  

$0.00  

$0.00  

(Oct/09/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 0%
Major Activities This Period:
  The bus stop pads have been designed and were provided to the roadway widening contractor in early January. The shelters will be installed by a GoDurham contractor once the roadway widening is complete. The roadway contractor is expected to have the pads completed by Spring 2021.
Expected Date of Substantial Completion:  (qtr/year) 2/2021

Green
  

Bus Shelters w/ reclaimed art & solar panels

$395,757.00  

$150,325.00  

$245,432.00  

(Oct/05/2020)
Project Phase: Planning
Percent of Current Phase Complete: 50%
Major Activities This Period:
   Third-party consultant Horvath has begun designing bus shelter locations for 9 sites. One location has been identified as potentially needing ROW and will extend the installation of the shelter until Summer 2021. The bus shelters have been ordered and are anticipated to take up to 5 months for manufacturing. The Public Art division has two artist and one artist team under contract to conduct community engagement and design up to 3 images for placement on the bus shelters.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

DCAB - Celebration of Black Artistry

$58,000.00  

$0.00  

$58,000.00  

 

Green
  

DHA Lighting & Security Cameras (Ward 2)

$57,783.00  

$31,783.00  

$26,000.00  

(Oct/06/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 50%
Major Activities This Period:
  Security cameras are installed and operational. Bidding for LED lighting upgrades delayed due to COVID-19.
Expected Date of Substantial Completion:  (qtr/year) 4/2021

Green
  

DHA Lighting & Security Cameras (Ward 3)

$113,300.00  

$61,300.00  

$52,000.00  

(Oct/06/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 50%
Major Activities This Period:
  Security cameras are installed and operational. Bidding for LED lighting upgrades delayed due to COVID-19.
Expected Date of Substantial Completion:  (qtr/year) 4/2021

Green
  

El Futuro

$96,168.00  

$96,168.00  

$0.00  

(Oct/09/2021)
Project Phase: Completed
Percent of Current Phase Complete: 100%
Major Activities This Period:
  PB funds have been distributed to El Futuro to provide mental health services to residents in Durham.
Expected Date of Substantial Completion:  (qtr/year) 1/2021

Green
  

Historic Monuments (Fayetteville Street)

$89,702.00  

$0.00  

$89,702.00  

(Oct/05/2020)
Project Phase: Other
Percent of Current Phase Complete: 0%
Major Activities This Period:
  The external project stakeholders, GSD, and BMS staff met in March to discuss PB project. Project stakeholders’ reps shared with city staff that they would like to install stone monuments along the Hayti Historic District corridor to serve as a gateway to the Fayetteville corridor. In addition, the installation of vertical banners on the exterior of the Hayti Heritage Center. Lastly, they support the design and placement of historical markers for eight historic neighborhoods were discussed. PB staff followed up with Hayti Center reps regarding procurement specifications for banner design, printing and other project stakeholders for the specific locations for the installation and monument/signage. Next steps: - The project was presented to the PB Steering Committee in April 2020. The Committee did not approve the proposed scope of the project. The GSD has requested BMS provide an updated project scope. - In-person community engagement has been put on hold in response to COVID-19. This is projected to be a two year project however given COVID-19 we anticipate the project will take up to an additional fiscal year.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
  

LGBTQ Youth Center

$113,300.00  

$0.00  

$113,300.00  

(Oct/09/2021)
Project Phase: Planning
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The LQBTQ Center of Durham, Inc. grant agreement has been entered into OnBase for the 11-2-20 City Council Meeting schedule. PB funds would go towards positions.
Expected Date of Substantial Completion:  (qtr/year) 1/2021

Green
  

Participatory Budgeting Projects

$530,647.00  

$0.00  

$530,647.00  

(Jul/16/2020)
Project Phase: Other
Percent of Current Phase Complete: 50%
Major Activities This Period:
  This is the major project that supports funding of the FY20 awarded PB Projects. As new projects are set up this individual project will be reduced. Individual project status' can be found by project title and/or ward assignment.
Expected Date of Substantial Completion:  (qtr/year) unknown

Green
   Master Project for all FY20 funded projects.

STEM & Entrepreneurship Program

$99,121.00  

$99,121.00  

$0.00  

(Oct/09/2021)
Project Phase: Other
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The grant agreement for the Emerging Entrepreneur has been submitted into OnBase for signatures. However, due to COVID-19 allocation of PB funding has been put on hold until the pandemic has subsided. PB funds would be used to purchase STEM equipment to provide after school programming for underserved kids in Ward 1. Because DPS classes and some after school programming have been suspended, the allocation of funds has been put on hold. PB staff and eMerging Entrepreneurs Executive Director have been in recent discussion about possibly disbursing partial funding for online coding training which was part of the grant agreement scope. This item will be discussed at the November PB Steering Committee meeting.
Expected Date of Substantial Completion:  (qtr/year) 1/2021

Yellow
  

Street Trees

$67,980.00  

$67,817.00  

$163.00  

(Oct/13/2020)
Project Phase: Completed
Percent of Current Phase Complete: 100%
Major Activities This Period:
  Urban Forestry Division planted a total of 1449 trees this year which was funded from a number of sources. Participatory Budgeting paid for 693 trees and the tree diapers (watering devices), expending all available funding.
Expected Date of Substantial Completion:  (qtr/year) 3/2020

Green
   Project COMPLETED

Technology for Durham Public Schools- Ward 1

$134,784.00  

$134,784.00  

$0.00  

(Sep/30/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Northern High School= 11 projectors Lucas Middle School= 10 projectors Carrington Middle School= 11 projectors Brogden Middle School= 11 projectors Neal Middle School= 11 Expected Date of Current Phase Completion: (qtr/year) 3/2021
Expected Date of Substantial Completion:  (qtr/year) 3/2021
Other Comments:
  The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

Green
  Project Phase: Construction/Installation Percent of Current Phase Complete: 90% Major Activities This Period: The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Northern High School= 11 projectors Lucas Middle School= 10 projectors Carrington Middle School= 11 projectors Brogden Middle School= 11 projectors Neal Middle School= 11 Expected Date of Current Phase Completion: (qtr/year) 3/2021 Other Comments: The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

Technology for Durham Public Schools- Ward 2

$134,784.00  

$134,784.00  

$0.00  

(Sep/30/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Hillside High School= 15 Southern High School= 13 projectors Lowes Grove Magnet Middle School= 13 projectors Shepard Middle School= 13 projectors Expected Date of Current Phase Completion: (qtr/year) 3/2021
Expected Date of Substantial Completion:  (qtr/year) 3/2021
Other Comments:
  The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

Green
   Project Phase: Construction/Installation Percent of Current Phase Complete: 90% Major Activities This Period: The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Hillside High School= 15 Southern High School= 13 projectors Lowes Grove Magnet Middle School= 13 projectors Shepard Middle School= 13 projectors Expected Date of Current Phase Completion: (qtr/year) 3/2021 Expected Date of Current Phase Completion: (qtr/year) 3/2021 Other Comments: The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

Technology for Durham Public Schools- Ward 3

$134,784.00  

$134,784.00  

$0.00  

(Sep/30/2020)
Project Phase: Construction/Installation
Percent of Current Phase Complete: 90%
Major Activities This Period:
  Project Phase: Construction/Installation Percent of Current Phase Complete: 90% Major Activities This Period: The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Jordan High School= 14 projectors Githens Middle School= 13 projectors Lakewood Montessori Middle School= 14 projectors Rogers-Herr Middle School= 13 projectors Expected Date of Current Phase Completion: (qtr/year) 3/2021
Expected Date of Substantial Completion:  (qtr/year) 3/2021
Other Comments:
  The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

Green
   Project Phase: Construction/Installation Percent of Current Phase Complete: 90% Major Activities This Period: Project Phase: Construction/Installation Percent of Current Phase Complete: 90% Major Activities This Period: The contract between the City of Durham and Durham Public Schools (DPS) has been fully executed. Based upon the DPS' replacement list, Ward 1 schools would be receiving 54 replacement projectors. Jordan High School= 14 projectors Githens Middle School= 13 projectors Lakewood Montessori Middle School= 14 projectors Rogers-Herr Middle School= 13 projectors Expected Date of Current Phase Completion: (qtr/year) 3/2021 Expected Date of Current Phase Completion: (qtr/year) 3/2021 Other Comments: The City is awaiting an invoice from DPS for the projectors. The City will use the invoice as the vehicle to submit the PB funds to DPS.

The Life Center of Durham

$0.00  

$0.00  

$0.00  

(Oct/09/2021)
Project Phase: Planning
Percent of Current Phase Complete: 90%
Major Activities This Period:
  The grant agreement for the LIFE Center of Durham has been drafted and will be submitted into OnBase once COVID-19 pandemic has subside. PB funds would be used to purchase STEM equipment to provide after school programming for underserved kids in Ward 3. PB staff will monitor the status of after school programming and work with the Life Center to determine a date to distribute funds.
Expected Date of Substantial Completion:  (qtr/year) 1/2021

Yellow
  

Total for Participatory Budget

$2,400,000.00

$1,146,392.00

$1,253,608.00

 





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  • Robin Baker
    published this page 2019-12-20 13:18:03 -0500